Project Coordinator – New Installs

Website Levan Machine

This position is responsible for various administrative duties to support the Truck Shop – New Installs Manager with projects. Candidate must have a strong sense for customer service, and must be able to multitask and work in a fast-paced environment.


General administrative and clerical duties, including but not limited to the following:

  • Answer and screen incoming calls related to scheduling work for New Installs department
  • Contact cash/walk-in customers to schedule installation
  • Manage Truck Incomplete document process
  • Responsible for tracking workflow and scheduling of projects requiring paint and spray liner
  • Submit and track product/vendor warranty claims and reimbursement
  • Responsible for PTR key box, internal project communications, filing and reports
  • Prepare packing slips, work orders and purchase orders as related to work generated through New Installs department
  • Place marketing packets and take photos of finished projects for New Installs
  • Enter daily timesheets
  • Other duties as assigned


  • Proven work experience as a Project Coordinator, Service Writer, Customer Service or Administrative Assistant, or similar role
  • Highest attention to customer service including via phone
  • Strong communication, interpersonal and organizational skills
  • Very high attention to details
  • Proficiency in Microsoft Office Suite & Google forms
  • Ability to be resourceful and proactive when issues arise


This position offers an hourly rate based on experience. This position requires 30-40 hours per week, between the hours of Monday through Friday, 7am to 3:30pm (max 40 hours/week). Additional overtime opportunities may be required as needed. Levan Machine and Truck Equipment offers full-time employees medical, dental, vision, retirement plan, life/disability insurance, paid vacation, holiday, and sick time.

To apply for this job email your details to

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