Website Levan Machine and Truck Equipment

This position is responsible for various administrative duties to support the New Installs Truck Shop with projects. Candidate must have a strong sense for customer service and must be able to multitask and work in a fast-paced environment.


General administrative and clerical duties, including but not limited to the following:

  • Answer and screen incoming calls related to scheduling work for New Installs department
  • Contact cash/walk-in customers to schedule installation
  • Manage ‘Truck Incomplete’ document process
  • Check in Knapheide, Air-Flo, and TruckCraft body deliveries
  • Responsible for tracking workflow and scheduling projects requiring paint and spray liner.
  • Submit and track product/vendor warranty claims and reimbursement
  • Prepare packing slips, work orders, purchase orders, and invoices as related to work generated through New Installs department
  • Schedule finished truck projects for wash bay and driver’s delivery
  • Track take-off bed inventory board, and stock bodies board
  • Responsible for PTR key box, internal project communications, filing and reports
  • Place marketing packets and take photos of finished New Installs projects
  • Enter daily timesheets
  • Other duties as assigned


  • Proven work experience as a Project Coordinator, Service Writer, Customer Service or Administrative Assistant, or similar role
  • Highest attention to customer service including via phone
  • Strong communication, interpersonal and organizational skills
  • Very high attention to details
  • Proficiency in Microsoft Office Suite & Google forms
  • Ability to be resourceful and proactive when issues arise


This position offers an hourly rate based on experience. This position requires 45 hours per week, Monday through Thursday, 6am to 4:30pm, and Friday, 6am to 11am. Additional overtime opportunities may be available as needed. Levan Machine and Truck Equipment offers full-time employees medical, dental, vision, a retirement plan, optional life/disability insurance, paid vacation, holiday and sick time.

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