Administrative Assistant

Levan Machine and Truck Equipment

This position is responsible for various administrative duties including answering phones, greeting customers, customer billing, filing, data entry, mailings, etc. Candidate must have a strong sense for customer service, and must be able to multitask and work in a fast-paced environment.


General administrative and clerical duties, including but not limited to the following:

  • Answer, screen and forward incoming calls
  • Open and sort incoming mail as well as prepare various mailings (invoices, checks, inspection reminders, etc).
  • Process customer credit card, cash and check payments
  • Prepare daily cash receipts reconciliation and bank deposits
  • Coordinate, track and reconcile the delivery and pickup of vehicles for a large fleet customer
  • EBAY order processing including preparing invoices, labels, etc.
  • Prepare packing slips, work orders, invoices and purchase orders
  • Enter A/P invoices
  • Enter daily timesheets
  • Call customers when work is completed and ready for pickup
  • • Oversee vehicle check-in process and tracking
  • Process BOSS Snowplow registrations
  • Order office supplies
  • Other duties as assigned


  • Proven work experience as a Customer Service or Administrative Assistant, Accounting Clerk, or similar role
  • Highest attention to customer service including via phone and front counter
  • Strong communication, interpersonal and organizational skills
  • Strong attention to details
  • Proficiency in Microsoft Office Suite, Google forms, and accounting software
  • Ability to be resourceful and proactive when issues arise
  • Must be reliable


This position offers an hourly rate based on experience. Work hours for this position are Monday through Friday, 7am to 4:30pm (45 hours/week). Additional overtime opportunities may be required as needed. Levan Machine and Truck Equipment offers full-time employees medical, dental, vision, retirement plan, life/disability insurance, paid vacation, holiday, and sick time.

To Apply:

Email your resume and a cover letter to: or go to WWW.LEVANMACHINE.COM and download an application on the CAREER OPPORTUNITIES page.

To apply for this job email your details to

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